PLAN
Build rotas around the information that matters.
See availability, leave, roles, locations and working patterns while shifts are being prepared.
Staff scheduling built for real working weeks
Staff scheduling without the weekly chaos
Build rotas, manage leave, track attendance and keep every shift-based team updated from one clear platform — without paying for a bloated HR system.
30 days free
No payment card required
£1 per user each month thereafter
£1 per user, per month
The UK's most affordable feature-packed rota system. Cancel
anytime.
£1 per user, per month
The UK's most affordable feature-packed rota system. Cancel anytime.
Available wherever your team works.
Use FlowRota on the web, iPhone, iPad and Android.
250,000
A year of real working weeks
Shifts scheduled through FlowRota in 2025.
Thousands of shifts planned, published and shared with staff through one clear scheduling platform.
Built for everyday scheduling
Rotas, leave, availability and attendance together.
Calculate leave allowances
- Zero-hours staff
- Unlimited custom leave types
- Track Time off in lieu (TOIL)
Manage leave requests
- Approve & decline
- Never go understaffed
- Flexible leave limits
Track hours and attendance
- Clock-in with GPS
- Track lateness
- Monitor absence
One place for the working week
The simple rota your staff want, with the depth managers need.
FlowRota keeps the employee experience straightforward. Staff can check shifts, submit availability, request leave and respond to changes without learning a complicated workforce system.
Behind that simple experience, managers can build rotas, review clock-ins, monitor labour costs, manage allowances, record absence and spot configured shift-rule concerns before publishing.
That means fewer disconnected spreadsheets, fewer screenshots and fewer small admin jobs surrounding every rota.
PLAN
PUBLISH
Give everyone one reliable version of the week.
Publish changes once and let staff view the live rota through web, iOS or Android.
REVIEW
Compare planned work with what actually happened.
Use clock cards, timesheets and attendance records without rebuilding the data elsewhere.
Core FlowRota features
Everything around the rota, finally working together.
FlowRota combines scheduling, leave, attendance and staff communication without making everyday jobs feel heavy.
Build, copy and publish staff rotas in less time.
Create weekly schedules for multiple teams and locations, reuse regular patterns, drag shifts into place and keep an eye on hours and costs as you plan.
- Reusable rota templates and rolling schedules
- Drag, drop, copy and amend shifts quickly
- Open shifts, swaps, drops and change requests
- Push and email notifications for published changes
Turn clock-ins into accurate, reviewable timesheets.
Staff can clock on and off from supported devices, while managers can compare scheduled and actual hours, review lateness and approve clock cards from one place.
- GPS-based clocking options
- Late starts, missed clock-ins and break records
- Automatic or manual clock-card approval
- Payroll-ready records of worked hours
Make leave easier for staff and clearer for managers.
Employees can request leave from any device, while managers can review allowances, team limits, conflicts and absence records without checking separate files.
- Mobile leave requests and manager decisions
- Custom leave limits by team or location
- Holiday allowances linked to working patterns
- Absence records and return-to-work forms
Keep availability, allowances and working patterns connected.
FlowRota helps managers understand who can work, how many hours are planned and what leave or TOIL has been earned — before those details become another spreadsheet.
- Staff-maintained availability
- Different rates, contracts and working patterns
- TOIL and flexi-time tracking
- Reports for paid, unpaid and other worked hours
Built around shift-based work
Useful tools, without the clutter.
Start with the rota and add the parts your business actually needs.
Scheduling & rotas
Templates, rolling weeks, roles, notes, tags, locations, swaps, open shifts and live updates.
View scheduling features →
Leave & absence
Requests, allowances, limits, custom leave types, absence records and return-to-work forms.
View leave features →
Time & attendance
Clock-ins, clock-outs, GPS options, clock-card review, lateness and complete timesheets.
View attendance features →
Allowances & hours
Holiday calculations, worked-hour reports, TOIL, flexi-time and support for flexible contracts.
View all features →Scheduling checks
Spot difficult shift patterns before they reach staff.
FlowRota can flag configured rest-period and working-time concerns while a rota is being prepared, giving managers an extra prompt to review the week carefully.
Rest-period warnings
Draw attention to shifts that may leave too little time between working periods.
Working-hour checks
Help managers notice potentially excessive planned hours before publishing.
Manager judgement stays central
Warnings support review and decision-making; they do not replace legal advice.
What customers say
A calmer week for managers and staff.
“Shift planning, tracking staff hours and costs, and managing leave allowances used to be a nightmare. I wish we had discovered FlowRota sooner.”
Sean
Managing Director, Polly’s Brew Co
“Creating rotas on the go and knowing my staff are instantly notified of changes — that’s what I call peace of mind.”
Arron
Polly’s Brew Co
“The team at FlowRota is an extension of our own. Their guidance is unmatched.”
Emily
Polly’s Brew Co
Straightforward pricing
One plan. Every feature. No confusing tiers.
Start free, add your team and keep using every FlowRota feature for one simple monthly price.
FlowRota pricing
£1
+ VAT
per user, per month
after your 30-day free trial
Everything your team needs is included.
✓
Unlimited teams and locations
Organise the business properly without upgrading to another plan.
✓
No long-term commitment
Use FlowRota month to month and cancel when you need to.
✓
No card required for the trial
Set up your account and test the complete platform before paying.
✓
Friendly UK-based support
Get practical help from people who understand the product.
Customer story · Polly’s Brew Co
One rota across a brewery, sales team and town-centre taproom.
See how Polly’s Brew Co uses FlowRota to bring scheduling, availability, leave, clock-ins and shift checks into one shared process.
“Managers can make changes quickly, while staff always know where to find the current rota.”
Read the full case study
“Managers can make changes quickly, while staff always know where to find the current rota.”
Read the full case study
Real help when you need it
Questions? Speak to our UK-based support team.
Get practical help setting up your teams, importing staff, creating rotas or understanding a feature. You can reach us through WhatsApp without going through a ticket maze.
Start a conversation
Make next week’s rota easier than this week’s.
Bring scheduling, leave, clock-ins, availability and staff updates into one clear system your team can start using today.
