Sync your FlowRota calendar with Google, Apple, and Outlook

Overview

You can connect your FlowRota shifts and leave periods to your personal calendar using an ICS feed link. Once added, your shifts will automatically appear in your calendar app — no manual updates needed.

Your personal ICS feed link looks like this:

To find your personal ICS feed link, go to My Calendar and click this button:

Copy your unique calendar feed URL in 'My Calendar'

Add to Google Calendar

1. Open Google Calendar on your computer.
2. On the left-hand side, click the + next to “Other calendars.”
3. Select From URL
4. Paste your FlowRota ICS link into the box.
5. Click Add calendar

Your FlowRota shifts and leave periods will appear under “Other calendars.” It may take a few hours for the initial sync to complete.

Add to Apple Calendar (Mac or iPhone)

On Mac

1. Open the Calendar app.
2. Click File → New Calendar Subscription
3. Paste your FlowRota ICS link and click Subscribe
4. Choose a name (for example, “FlowRota Calendar”).
5. Set Auto-refresh to “Every hour” for the most up-to-date shifts.

On iPhone or iPad

1. Open Settings
2. Go to Calendar → Accounts → Add Account → Other
3. Under “Calendars,” tap Add Subscribed Calendar
4. Paste your FlowRota ICS link.
5. Tap Next then Save

Add to Outlook Calendar

Outlook Web (Office 365)

1. Go to Outlook Calendar
2. Click Add calendar on the left sidebar.
3. Select Subscribe from web
4. Paste your FlowRota ICS link.
5. Give it a name like “FlowRota Calendar.”
6. Click Import

Outlook Desktop (Windows)

1. Open Outlook and go to the Calendar view.
2. Select Home → Add Calendar → From Internet
3. Paste your FlowRota ICS link.
4. Confirm when prompted to subscribe.

Outlook typically refreshes subscribed calendars about once every 24 hours.

Refresh Intervals

Most calendar apps refresh ICS subscriptions automatically, but the frequency varies:

• Google Calendar: every 8–24 hours
• Apple Calendar (Mac/iPhone): every few hours or on app refresh
• Outlook: roughly once every 24 hours