Introducing FlowRota

FlowRota is the complete rota and workforce management platform built for modern teams. From scheduling shifts to approving leave, managing timesheets, and exporting payroll, FlowRota brings everything into one seamless, easy-to-use system for managers and employees alike.

All-in-One Rota Management

FlowRota allows managers to create and publish rotas quickly and efficiently. Employees can view their upcoming shifts instantly through the web app or mobile app — ensuring everyone always knows when they’re working.

Core Features

• Shift Scheduling: Build weekly or monthly rotas in minutes and edit shifts on the fly.
• Employee App: Staff can log in to view shifts, request leave, and submit changes directly.
• Availability Management: Collect staff availability before scheduling to avoid conflicts.
• Shift Swaps: Allow employees to request and approve shift swaps easily, keeping rotas flexible.
• Leave Requests: Track, approve, and manage annual leave and absences seamlessly.
• Overtime & Hours Tracking: Automatically calculate total worked hours, overtime, and pay.
• Contracted Hours: Ensure fairness by comparing scheduled and contracted hours per employee.
• Payroll Exports: Export timesheet and pay data directly for payroll processing.
• Notifications: Get instant updates for new rotas, leave approvals, and shift changes.
• Google Calendar Sync: Sync shifts directly to personal calendars for automatic reminders.
• GPS Clock-In (Optional): Verify attendance by location for mobile or site-based staff.
• Audit Trails: Keep full logs of rota edits, approvals, and communications.
• Compliance Tools: Automatically check for rest periods, overtime breaches, and working time rules.
• Multi-Location Support: Manage multiple sites or departments under one account.
• Reports & Analytics: Review hours, absence rates, and labour costs through clean visual dashboards.
• Custom Branding: Upload your logo and use company colours across your workspace and staff app.

Designed for Both Managers and Employees

FlowRota is built to work for everyone. Managers get a clear overview of team coverage and performance, while employees get transparency, flexibility, and fair scheduling. The result is a calmer, more productive workplace.

Seamless Onboarding

Getting started takes minutes. Add your team, define locations and roles, then start building rotas. Staff can access FlowRota through any browser or download the app for iOS and Android.

Why FlowRota?

FlowRota was built to eliminate the chaos of spreadsheets and outdated scheduling tools. With automated tracking, intelligent features, and a clean, intuitive interface, FlowRota gives you complete visibility and control over your workforce.