Hospitality rota software for busy teams
Build rotas for restaurants, bars, pubs, cafés and venues — then manage availability, leave and last-minute changes in one place.
No card required. Takes minutes to start.
£1/user/month
Built for UK hospitality
Free mobile app
Built for busy services, changing cover and mixed hospitality teams
Plan regular patterns, flexible shifts and last-minute cover around the times your venue is actually busy.
- Restaurants & kitchen teams
- Bars, pubs & clubs
- Cafés & taprooms
- Hotels, events & venues
Build the rota around service, availability and changing demand
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Build and publish rotas quickly
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Notify staff instantly when shifts change
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Drag, drop and copy shifts with ease
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Plan recurring patterns and busy weekends
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Track staff hours and labour costs
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See staff availability while you schedule
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Manage front-of-house, bar and kitchen teams together
See how FlowRota works for Polly's
"The taproom can change quickly, especially around busy evenings and weekends."
Hannah, Polly's Social
Plan around availability
- Part-time & flexible staff
- Availability beside the rota
- Fewer availability messages
Manage leave & cover
- Approve & decline requests
- See leave before scheduling
- Protect busy shifts from gaps
Track hours & attendance
- Clock-in with GPS
- Track lateness & breaks
- Review actual hours worked
Still running your hospitality rota like this?
- Rota spreadsheets that are out of date by Friday
- Availability buried in messages and group chats
- Last-minute cover arranged in separate conversations
- Staff asking which version of the rota is current
- Managers losing time to changes before every busy service
Your managers should be running the venue — not rebuilding the rota every time something changes
How FlowRota makes hospitality scheduling simpler
Keep one live rota, make changes quickly and give every team member the latest shift information.
Keep every team on the current rota
- Notify staff when shifts change
- Stop resending screenshots in group chats
- Give front-of-house, bar and kitchen teams one live schedule
React quickly when service changes
- Edit shifts in seconds
- Move cover between people and roles quickly
- Handle late changes without creating another rota version
Everything you need around a hospitality rota
- Full hospitality rota planning
- Instant staff updates
- Availability, leave & absence
- GPS or terminal clock-in
- Timesheets and worked hours
- Open shifts, swaps and cover
Before FlowRota:
What changes when your hospitality rota is live
Less chasing before service, clearer staffing and fewer avoidable rota problems.
Save time every week
on rota admin and repeated changes
Give staff one clear place
for shifts, updates and requests
See staffing more clearly
across hours, leave and attendance
Simple pricing for hospitality teams
£1
per user / month
+ VAT
Start with a 30-day free trial. Then just £1 per user/month.
No card required. Cancel anytime.
Start your 30-day free trial
No contracts. No setup fees. No hidden costs.
Many staff scheduling platforms cost £3-£6 per user/month
FlowRota is just £1
A venue with 10 staff costs just £10/month, plus VAT.
Questions from hospitality teams
What restaurants, bars and venues usually ask before getting started
Is FlowRota suitable for restaurants, bars and pubs?
Yes. FlowRota is built for shift-based teams and can handle changing hospitality rotas, multiple roles, different working patterns and busy trading periods.
Can staff submit their availability?
Yes. Staff can keep their availability up to date, and managers can use it while building the rota instead of chasing everyone individually.
Can I manage front-of-house, bar and kitchen separately?
Yes. You can organise staff by teams, roles and locations while keeping the rota together and giving managers the access they need.
Can staff swap shifts or help cover gaps?
Yes. FlowRota supports shift changes, swaps and open shifts so gaps can be handled without losing track of who is actually working.
Does FlowRota include staff clock-ins?
Yes. Staff can clock in and out, with GPS-based options and a shared on-site terminal, while managers review worked hours and attendance records.
Can staff view the rota on their phones?
Yes. Staff can check shifts and rota changes from their phones using FlowRota on supported mobile devices, so everyone can see the current version.
Start free with no card required and build your first hospitality rota in minutes.
Your rota, availability, leave and attendance — together
The taproom can change quickly, especially around busy evenings and weekends.
Build your next hospitality rota in FlowRota
No card required. No contract. Start with one rota and see how it fits your restaurant, bar, pub, café or venue.
Start your hospitality rota free
No card needed
Cancel anytime